New businesses
Set up the domain, provider, mailboxes and authentication correctly before customers begin using the new addresses.
Business email setup
Professional business email setup on your own domain.
WebQuick helps Australian small businesses connect their domains to Google Workspace, Microsoft 365 or Zoho Mail, configure the required DNS and authentication records, and test the result without disturbing the existing website.
Who this service is for
For businesses that need reliable email on their own domain.
A professional address such as hello@yourbusiness.com.au strengthens brand consistency and separates business communication from personal inboxes.
Businesses changing provider
Plan a controlled move from an old host or mailbox system to Google Workspace, Microsoft 365 or Zoho Mail.
Businesses with delivery problems
Review DNS and authentication records when mail is missing, rejected, landing in spam or conflicting with a website move.
What setup can include
The domain, mailboxes and DNS records configured as one system.
The exact work depends on the chosen provider, current DNS, number of users, existing email data and whether this is a new setup or migration.
Provider and plan review
Compare the practical fit of Google Workspace, Microsoft 365 and Zoho Mail without bundling the subscription into WebQuick's fee.
Domain verification
Add the provider's required TXT or CNAME record to prove control of the business domain.
Users and mailboxes
Create the required users, primary mailboxes, aliases or shared addresses before changing mail delivery.
MX record cutover
Point new incoming email to the selected provider only after the receiving mailboxes are ready.
SPF, DKIM and DMARC
Configure appropriate email-authentication records to support legitimate sending and reduce spoofing and delivery problems.
Testing and handover
Test sending, receiving, aliases and common devices, then document ownership and ongoing subscription responsibilities.
Website and email continuity
Changing email records should not break the website.
The website and business email can use the same domain while being hosted by different providers. WebQuick preserves the website's existing records while changing only the DNS entries required for email.
Website remains in place
Changing MX and email-authentication records does not require moving the website or transferring the domain.
Mailboxes before cutover
New user accounts should be created before the MX change so new messages have a valid destination.
Controlled DNS changes
Existing website, verification and third-party records are reviewed so unrelated services are not removed accidentally.
How it works
A planned cutover designed to reduce disruption.
Email changes affect important business communication. WebQuick records the existing setup, prepares the destination first and tests the result after DNS changes.
1
Audit the current setup
Confirm the domain registrar, DNS host, current provider, mailboxes, aliases, devices and any website dependencies.
2
Prepare the new service
Add the domain, verify ownership and create every receiving mailbox before changing incoming mail delivery.
3
Change and authenticate DNS
Add the approved MX, SPF, DKIM, DMARC and provider-specific records while preserving unrelated website records.
4
Test and document
Confirm inbound and outbound mail, aliases and basic device access, then document account ownership and remaining migration tasks.
Service boundaries
A setup service—not unlimited mailbox migration and IT support.
Simple configuration can be straightforward. Historical email migration, damaged accounts, complex Microsoft tenants, many devices or compliance requirements need separate assessment.
Standard setup can include
- Google Workspace, Microsoft 365 or Zoho Mail setup
- Custom-domain verification
- User, mailbox and common alias creation
- MX and provider-required DNS records
- SPF, DKIM and DMARC configuration
- Basic sending and receiving tests
Separately assessed work
- Historical mailbox, calendar or contact migration
- Large numbers of users, devices or shared mailboxes
- Corrupt, inaccessible or disputed old accounts
- Advanced Microsoft tenant or identity administration
- Email archiving, legal hold or regulated compliance
- Ongoing desktop, mobile and general IT support
Pricing
Setup is quoted separately from the provider subscription.
The fee depends on the provider, number of users, DNS condition, mailbox structure and whether historical data must be migrated.
Professional business email setup
Assessed and quoted
No GST is currently charged. Google Workspace, Microsoft 365 and Zoho Mail subscription fees are paid directly to the selected provider.
- Provider and plan review
- Domain and DNS assessment
- Ownership verification
- Mailbox and alias setup
- MX and authentication records
- Website-record preservation
- Basic send and receive testing
- Clear migration exclusions
Part of the WebQuick service system
Business email works best when the domain, website and DNS are managed carefully.
Review the complete WebQuick service hub for website builds, care, domains, Google visibility, analytics and other connected setup.
Business email questions
Clear answers before changing DNS.
Which email provider should I choose?
Google Workspace is a strong choice for businesses centred on Gmail and Google tools. Microsoft 365 suits businesses using Outlook, Office and Teams. Zoho Mail can suit simpler or price-sensitive requirements. WebQuick reviews the practical fit rather than forcing one provider.
Are provider subscriptions included?
No. Google Workspace, Microsoft 365 and Zoho Mail subscription charges are paid separately to the provider. WebQuick’s fee covers the approved setup or migration work.
Will changing email break my website?
It should not when the DNS changes are planned correctly. Website and email records can coexist on the same domain. WebQuick reviews and preserves unrelated website records during the email change.
Can I keep my existing email messages?
Possibly, but historical mailbox, contact and calendar migration is separate from a standard new-mailbox setup. It must be assessed against the old provider, account access, data size and destination provider.
Why must mailboxes exist before changing MX records?
After the MX record changes, new incoming messages are routed to the new provider. Creating the receiving users and mailboxes first reduces the risk of new mail arriving without a valid destination.
What are SPF, DKIM and DMARC?
They are domain-level email-authentication controls. Together they help receiving systems identify legitimate senders, reduce spoofing and apply a policy to messages that fail authentication.
Can WebQuick set email up on every phone and computer?
Basic access guidance can be included for a small number of normal devices. Large device fleets, advanced Outlook problems and ongoing desktop support are separate IT services.
Who owns the accounts?
The business should own the domain, provider subscription and administrator account. WebQuick should receive only the access required for the approved work and should not remain the sole controller of business email.
Ready to replace a personal email address with professional business email?
Share the domain, preferred provider, user count and current email situation. WebQuick will assess the setup or migration and provide the scope and quote.